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Company Secretarial

Company Secretarial

In addressing the specific requirements of our clients, the Afrilex team provides the following advice and services:

Company Formations

Afrilex Transaction Advisory assists in incorporating companies and tailoring the memorandum and articles of association to the specific needs of each Client.

Company Law Compliance Services

Post-incorporation, there is a wide variety of statutory compliance obligations imposed by the Companies Acts, most of which involve the imposition of time limits with which companies must comply in order to avoid the possibility of penalties being imposed on the company and/or its directors. These obligations include the requirement to hold annual general meetings; to file audited financial statements; to prepare and file an annual return; and to maintain certain statutory registers such as the Register of Members, the Register of Directors and Secretary, and the Register of Officers’ Interests. With these requirements in mind, we provide company law compliance services in relation to statutory filing requirements, including maintaining statutory books and records, and preparing annual returns.

Corporate Governance Services

We can assist Clients with their corporate meetings to ensure that they are held in accordance with good corporate governance principles. Additionally, we can help clients to meet their legal obligations to minute and record all proceedings of director and shareholder meetings, by attending these meetings as reporting Secretary. Services include:

  • Preparation of agendas for meeting;
  • Attending the meetings;
  • Acting as Reporting Secretary;
  • Dealing with any legal queries that may arise;
  • Preparing and circulating minutes of the meetings.
Company Secretarial Support Services

Depending on the specific requirements of the companies involved and particular corporate activity and structures, we can provide other services such as:

  • Advising companies, company directors and secretaries on their obligations, rights and on new developments under the Companies Acts;
  • Registration of foreign corporations’ branches and places of business in Rwanda;
  • Preparation of the documentation underlying the issue, transfer, redemption and buy-back of shares;
  • Restoration of companies (which have been struck off) to the Register of Companies ;
  • Advising on the methods of dissolution of solvent companies;
  • Advising on the voluntary strike-off of companies where they have ceased trading;
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